"Data-Driven Thinking" is written by members of the media community and contains fresh ideas on the digital revolution in media.
Today’s column is written by Bruno Gralpois, co-founder and principal at Agency Mania Solutions.
In times of crisis, traditional playbooks go out the window. Under pressure, with mounting concerns and increased tension, the risks of mishandling situations are far greater and the consequences potentially disastrous.
The tendency is to favor short-term gains, and the focus is on extinguishing raging fires. Partnerships can easily suffer and be materially, even adversely, affected over time.
For that reason, the global health and economic crisis is the ideal window of opportunity for leaders to protect their important agency relationships and drive the best possible return from these resources. To do that, they need to consider putting some processes into practice, if they haven’t already, including being incredibly open about their own financial realities and syncing more frequently.
Be transparent about the situation
Advertisers must be direct and genuine about their financial and competitive environment. No matter the dreadful reality of the situation they find themselves in – uncertainty about future market conditions, preventive measures being taken, budget cuts being made, etc. – agencies must be briefed accurately about the business context and organizational realities their clients face.
It might be tempting to hold back from sharing dire news or information that could unnecessarily worry their partners. Yet, the idea of partnership implies that full transparency is critical to build trust.
Embrace joint problem-solving
Agencies can play a vital role collaborating with their clients to find solutions that may be outside of their original scope. Agencies are notoriously good at finding creative or innovative solutions that go beyond expectations. They cannot do so if they operate in the dark or are not invited to collaborate on addressing these business opportunities that might occasionally go outside of the marketing realm.
For example, an advertiser facing financial pressure may ask its agencies to come together and collaborate on finding cost efficiencies instead of simply cutting their budgets.
In difficult economic times, agencies also face tremendous pressure. As responsible partners, advertisers must be protective and avoid putting additional stress on their relationships.
Extending payment terms or reducing financial commitments will only undermine the agency’s ability to staff the account or provide quality service. During such times, the agency is likely to be in a vulnerable position, and it might be tempting for the client to revisit existing agreements or even to conduct reviews to land short-term gains. If such revisions are necessary, they must not weaken the agency or compromise its ability to operate successfully.
Tightly align on KPIs
When every dollar and every resource is scarce, focusing on top priorities is of paramount importance to brand advertisers. Measures of success cannot be isolated to an agency’s individual contribution, based only on their discipline or scope, but to the whole.
Aligning on KPIs ensures a more synergic approach to the work among all agency partners. By being tightly aligned with the advertiser, agencies can reduce common process inefficiencies and potential distractions to better work together and focus on the most important initiatives.
Conduct more frequent syncs
As the pace accelerates, so do decisions. As a result, constant updates, budget adjustments and realignments are necessary so decisions are effectively communicated throughout the organization. Open forums with agency partners and repeat communications are needed to keep everyone on the same page. Misalignment translates into wasted efforts, confusion and potential inertia. Advertisers must consider setting up more frequent meetings, beyond the usual quarterly business reviews, to synchronize efforts.
Unprecedented times require unprecedented measures. They also require exceptional discipline. In turbulent times, advertisers must take drastic steps to survive, which may also put enormous pressure on their agency relationships. They must consider taking measures that increase transparency, encourage cooperative problem-solving, align KPIs and increase communications.
For many agencies, the way clients behave in difficult times is the ultimate test for the partnership. In the end, these partnerships must be managed in responsible ways if they are to prosper not only during good times but also survive difficult ones.